AM4 - Asset Register

Purpose

To ensure the overall process of asset identification, assessment and evaluation in aquatic facilities Locations is comprehensive and systematic.

Description

Before commencing any asset management plan, it is essential to know what is being maintained. Operators of new facilities should ask designers and contractors to provide ‘as built’ drawings of the facility, specifications and operating manuals for all mechanical, plumbing and electrical plant equipment. If the facility is not new, obtaining this information may be more difficult.

Owners and operators of aquatic facilities should obtain as much information as possible from those who have had responsibility for the maintenance of plant and equipment. If this information can’t be supplied, it should be prepared by appropriate staff, consultants or suppliers.

Having this information will also save considerable time and cost when undertaking maintenance or renovation work. Plans can be supplied to tradespeople undertaking work and will save time and money in the long term.

The owner or operator of an aquatic facility must maintain an up to date asset register specific to the operation of the aquatic facility and in accordance with this guideline.

In order to provide a detailed understanding of each asset, an asset register must involve a comprehensive and systematic investigation and analysis of all assets at the aquatic location, including the following:

• Buildings
• Overview and description of each building including notes regarding heritage buildings
• Site Number and Building Number
• Site Address
• Valuations Reference
• Legal Description
• Valuation
• Certificate of title
• Year Built
• Current and targeted levels of service
• Future demand
• Condition Assessment Rating (for each component)

Plant and Equipment

• Asset name
• Asset location
• Unique asset ID
• Date commissioned
• Condition Assessment Rating
• Estimated / Actual value
• Estimate/actual lifetime
• Warranty and manufacturer’s instructions
• Maintenance requirements
• Demand and capacity
• Critical rating
• Expected replacement date
• Replacement value

References

• AS ISO 550001:2014 Asset Management – Management systems – requirements